Academic Department Administrator

Posting Details

I. Job Overview

Job Description Summary:

The Columbian College of Arts and Sciences ( CCAS ) is the intellectual and creative backbone of the university, a place where the arts, the humanities, the social sciences, and the natural sciences come together to form a nexus of ideas and opportunity. As a leader among the nation’s liberal arts institutions because of an innovative curriculum that emphasizes perspectives, analyses, and communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century.

Sociology is an exciting enterprise, and at The George Washington University Columbian College of Arts and Sciences we offer rigorous, yet collegial undergraduate and graduate training programs. With a solid grounding in social theory, social sciences resources, methods, and engagement with social justice organizations, our students are thoroughly prepared to conduct research, attain advocacy positions, assume leadership roles in not-for-profit agencies, or work within the criminal justice system and other government agencies. We offer a wide range of substantive Undergraduate and Graduate courses in the areas of Sociology (BA, BA/MA, MA), Human Services & Social Justice (BA), Criminal Justice and Criminology (BA, BA/MA, MA), and a minor in Law & Society (BA). Our students have the opportunity to take courses in several schools and disciplines including the Elliott School of International Affairs, GW’s Law School, The Trachtenberg School of Public Policy and Public Administration, Women’s, Gender, and Sexuality Studies, and many others. They serve as interns and community partners for a wide variety of organizations.

The Academic Department Administrator reports to the Department Operations Supervisor.

Responsibilities Include

• Manages all logistical aspects of the Sociology Department including evaluations, space, food and beverages, print and digital program materials (including graduate manual), graduate student recruitment, speaker travel, retreats, among other tasks. Submits FixIt requests to facilities.
• Answers routine requests for information from current students, prospective students, and the public, and directs them to appropriate sources, offices, or advisors
• Develops and monitors budgets and prepares and processes all financial related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements. Manages and orders supplies for the department. Maintains department P-card. Ensures budget compliance with institutional policies and procedures.
• Supports the administrative operations of the department, to include: developing and maintaining databases (such as lists of alumni and email distribution lists); managing departmental and non-departmental space requests; scheduling, supporting/attending meetings, producing agendas and minutes; preparing correspondence designed to effective action or publicize department activities and to disseminate information about relevant events and opportunities to the department community (notices of field schools, jobs, internships and other opportunities for students); editing and submitting the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments.
• Hires/supervise work study students.
• Manages the payroll for all hourly employees employed under the Sociology Department aliases and maintains leave records.
• Regularly updates departmental web platform and helps to compile material for the department newsletter.
• Tracks donations and manages departmental correspondence with donors.
• Processes classroom and academic technology requests.
• Maintains records of students’ independent research and internships.
• Liaises between departments and offices within CCAS and GW.
• Coordinates the vendor registration process for the Sociology Department and submits requisitions and payments for goods and services in Oracle Financials Enterprise Accounting System ( EAS ) on their behalf. Monitors, documents and coordinates annual endowment spending and payments of honoraria. Reviews expense reports and reimbursement requests to ensure expenditures meet University requirements, and in some cases requirements of sponsored projects.
  
  

This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

• Proficiency in Microsoft Office preferred.
• Typing skill of 45-55 WPM preferred.
• Highly organized and pays close attention to detail.
• Knowledge of operating social media platform such as Facebook, Twitter and LinkedIn.
• Proficiency with Gmail.
  
  

Hiring Range $21.27 - $27.63

GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Columbian College of Arts & Sciences (CCAS)

Family Administration

Sub-Family Academic Department Administration

Stream Service and Support

Level Level 3

Full-Time/Part-Time: Part-Time

Hours Per Week: 20

Work Schedule: Monday-Friday, 8am-12pm or 12pm-4pm; official schedule to be arranged.

Will this job require the employee to work on site? Yes

Employee Onsite Status On-campus (in person)

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions To Applicants

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S013158

Job Open Date: 07/03/2024

Job Close Date

If temporary, grant funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.