Academic Coordinator

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence, placing a priority on creating an exceptional experience for student-athletes at UVA. The Department of Athletics at the University of Virginia is now accepting applications for the position of Academic Coordinator to support student-athletes in multiple Olympic Sport programs.

The Academic Coordinator is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, University resources, and other related topics associated with academic performance and overall student development for their assigned teams. As members of the student development team, Academics staff encourage and support student-athlete engagement with their own learning and development through our Pathways program, which connects students to opportunities and networks in Career, Community, Leadership, Personal, and Academic areas. Other core duties include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.

Duties And Responsibilities

• Manage an effective process of monitoring student-athlete academic progress, incorporating current best practices in the profession. Read reports regularly and communication with service providers (tutors, Learning Specialists, and Academic Mentors) and faculty to consistently recalibrate individualized student services.
• Serve as the academic coordinator to assigned teams; monitor their academic progress, while also connecting student-athletes to professional development resources and more holistic student-athlete development.
• Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.
• Communicate appropriately with coaching staff through formal and informal meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes through delineated channels.
• Initiate and maintain regular contact with faculty of student-athletes on your caseload or those who may be presenting concern.
• Navigate complex bureaucracy, resources, and academic requirements to help student-athletes meet their academic and athletic goals.
• Connect student-athletes to resources for their career, personal, leadership, and academic development.
• Serve as the academic representative to assigned teams for on-campus recruiting operations.
• With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes.
• Promote positive working relationships with faculty throughout Grounds.
• Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.
• Regularly communicate the progress, outcomes, and direction of work to the supervisor and make recommendations concerning improvement of programs and services.
• Support department and campus-wide student success efforts through participation in a variety of department activities and committee work.
  
  

Anticipated Hiring Range: Commensurate with experience. This is a full-time position with UVa benefits. Employees' benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Retirement benefits
• Tuition and professional development benefits after six months of employment
• Moving and Relocation assistance
• Employee wellness program featuring activities to earn up to $500/year.
  
  

Minimum Requirements

Education: Bachelor's degree

Experience: Some experience working in academic advising, teaching, counseling, student affairs, or a related field is required

Preferred Qualifications

Education: Master's Degree in higher education, counseling, or a related field is strongly preferred

Experience: Four or more years of related experience; prior experience working with Division I student-athletes; prior experience working in student-athlete development at a Power 5 institution

Knowledge/Skills/Abilities: Working knowledge of NCAA academic eligibility and recruiting rules and regulations

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

TO APPLY

This position will remain open to applicants until filled. Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. The successful candidate will pass a background check.

Application Process

Please apply through the University job board, Careers at UVA, and search for R0061334. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents:

• CV /resume
• Cover letter
• Contact information for three references.
  
  

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.