QFlow Systems

Top 10 Tips for Mastering Document Management We're a bit nerdy when it comes to efficient document organization. So here are some of our favorite tips to keep you on track: 1. Consistency is King! 👑 Centralized data repository + uniform folder structure = no more confusion and quicker access. 2. Name It Right! 🏷️ Standardized naming conventions make document searches a breeze. Clear guidelines = no misplaced files. 3. Automate to Dominate! 🤖 Automate routine tasks like indexing and notifications with something like, I don't know, #QAction, to save time and reduce manual errors. 4. Guard Your Data 🛡️ Use robust security features to protect sensitive info. Track user activity for added accountability. 5. Access Anytime, Anywhere 🌐 Cloud-based solutions mean your documents are always at your fingertips, no matter where you are. 6. Tag, You're It! 📌 Implement a tagging system for better organization and quicker retrieval. Multiple tags per document = no lost files. 7. Seamless Project Management 📈 Link documents to specific projects or tasks for efficient tracking and management. 8. Easy Import/Export 🚀 Make onboarding and offboarding projects a breeze with straightforward data transfer processes. 9. Integration is Essential 🔗 Ensure your DMS plays well with others like Dropbox and SharePoint for a smooth workflow. (spoiler alert: QAction does.) 10. Stick to Retention Rules 📜 Stay informed about industry-specific document retention requirements. Incorporate these rules into your DMS to automate compliance and reduce liability risks. Are there any you would add? #documentmanagement #productivitytips #productivity #efficiency #dms #contentmanagementsystems #ecms

Happy 4th! Let QFlow handle your docs while you enjoy the fireworks.

We are proud to announce the launch of our new website at https://www.qflow.com! Our previous site served us well for over 20 years, but it was time for a change. The new site is designed to simplify complexity and provide a self-educating tool for our prospects. It truly reflects the future direction of QFlow Systems and is something we’re excited to share with our clients and new customers. Whether you’re a prospect or a long-time client, we invite you to explore our new online home. Check it out and let us know what you think!

Investing in new software tools for your team? Before you dive in, make sure it's set up for success! Too often, new tech investments delay positive ROI and lead to failure. Why? And more importantly, how can you avoid it? "Investing in the Right Things: How Putting Technology Over People Leads to Failure," reveals: 🔍 The biggest factor in delayed ROI for new technologies 🔄 A new holistic framework for thinking about tech adoption ⏳ Real-world examples of what happens when the framework isn't followed ✅ Concrete steps to align your people, processes, and tech for seamless ROI Download the guide now and ensure your tech investment pays off! 👉 https://hubs.li/Q02CD-_z0 #team #teams #teamwork #collaboration #change #changemanagement #processmanagement

🚀 Release 5.23 🚀 Our latest release of QAction is packed with new features, customizations, and crucial bug fixes to enhance your workflow experience, including: - New date search options and task filters - Enhanced folder displays with section headings - Improved access control for contract management - Key bug fixes for display, validation, and user administration - Under-the-hood enhancements for performance and account validation Discover all the improvements and dive into the full release notes here: https://hubs.li/Q02CS2YQ0 #newrelease #releasenotes #qaction

Think about those tasks you have to do every day or every week. How about ones you have to remember to do quarterly? Case management, contract management, accounts payable, records management, claims processing... the list goes on. That's where QAction Business Process Management (BPM) comes in. QAction BPM, lets you streamline and automate these tasks using custom workflows you can build from scratch or with pre-built templates. Focus on the high value tasks, QAction takes care of the rest. See it work: https://hubs.li/Q02ClmHC0 #bpm #businessprocessmanagement #workflows #automation

📢 📢 "QFlow Systems is doing for SLED and Enterprises what Apple is doing for personal consumers." Because we thrive in the government and healthcare spaces, we have always kept data security at the forefront of everything we do.

Today marks 1 month until NARA’S digitization deadline. Is your organization ready for the big change? After June 30, 2024, NARA will only accept records in electronic format with appropriate metadata. Our guide, "NARA 2024: How to Digitize for Success," gives you the tools to ensure your records stay compliant. In this guide, you'll discover: - The background and requirements of the NARA 2024 deadline - What success looks like in compliance - How to assess your readiness - The benefits and considerations of on-premise, cloud, and hybrid digitization for your records Download our guide today to get ahead of the looming deadline! 🔗 https://hubs.li/Q02y-M430 #nationalarchives #nara #naradeadline #recordsmanagement #digitization #digitalrecords #naracompliance #compliance

We’ve been around since 2000, and some of our clients have been with us through it all! We’re so proud of the relationships we’ve built and to have amazing clients that grow and innovate alongside us. #customertestimonial #relationships #clientrelations #customersuccess

Our own Dr. Andrew Hutson will be in Chicago this week talking about new internal technologies we're implementing to collaborate better and stay connected!