Last updated on Mar 21, 2024

What do you do if you're struggling to meet deadlines in Live Events?

Working in live events can be exciting, rewarding, and challenging. But it can also be stressful, especially when you have tight deadlines and unexpected issues. How do you cope when you feel overwhelmed and under pressure? Here are some tips to help you manage your time, prioritize your tasks, and communicate effectively in live events.

1 Assess your situation

The first step is to take a moment and evaluate your current situation. What are the deadlines you have to meet? How realistic are they? What are the consequences of missing them? What are the resources and support you have available? By answering these questions, you can get a clear picture of your priorities, risks, and opportunities. You can also identify any gaps or problems that need to be addressed.

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Richard Safeer MD

Employee Health and Well-Being Leader | Public Speaker | Author
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It takes some confidence, reflection and knowing your manager well, to question whether the deliverable is a priority. One of the biggest mistakes I see in management and well-being is thinking that everything we’re asked to provide at work is a priority. When the list of priorities exceeds three, we need to question if we’re no longer prioritizing. When I seek clarification from my manager, I will state “I’m happy to address this request right away. Which of these three things (and I list them) should I move to the bottom of my priorities”. This sets expectations without saying ‘no’. It consequently may also likely being recognition that perhaps this deadline isn’t so important.

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2 Plan your actions

The next step is to create a plan of action that outlines the steps you need to take to meet your deadlines. Break down your tasks into smaller and manageable chunks, and assign them a time frame and a person responsible. Use tools like calendars, checklists, and project management software to keep track of your progress and deadlines. Make sure your plan is flexible and adaptable to any changes or challenges that may arise.

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3 Communicate with your team

The third step is to communicate your plan and expectations with your team and stakeholders. Share your goals, deadlines, roles, and responsibilities with everyone involved in the live event. Keep them updated on any changes or issues that may affect the delivery or quality of the event. Seek feedback and input from your team and stakeholders, and listen to their concerns and suggestions. Communication is key to building trust, collaboration, and accountability in live events.

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4 Delegate and outsource

The fourth step is to delegate and outsource some of your tasks to others who can help you. You don't have to do everything yourself, and you shouldn't. Identify the tasks that you can delegate to your team members, or outsource to external experts or vendors. This will free up some of your time and energy, and allow you to focus on the most important and urgent tasks. Delegating and outsourcing also shows that you trust and value the skills and contributions of others.

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5 Take care of yourself

The fifth step is to take care of yourself and your well-being. Working in live events can be physically and mentally demanding, and you need to maintain your health and resilience. Make sure you get enough sleep, eat well, exercise, and take breaks. Avoid burnout and exhaustion by setting boundaries and saying no to unrealistic or unnecessary requests. Seek support from your colleagues, friends, or family when you need it. Remember that you are not alone, and that you can overcome any challenge.

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Richard Safeer MD

Employee Health and Well-Being Leader | Public Speaker | Author
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I don’t think this is the fifth step. Taking care of yourself is the first step. If you fail to think about your well-being from the beginning, you will not optimize your effectiveness For some people, even staying calm in the face of a new assignment and deadline can be a challenge. Without feeling calm inside, it’s difficult to be calm and focused on the outside. Taking care of yourself is actually not a step at all. It’s a platform. Too many people fail to make the connection between their well-being and their performance. Ask almost any top performing athlete and they will tell you their habits that keep them mentally fit to compete and win.

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6 Learn from your experience

The sixth step is to learn from your experience and improve your skills and processes. After the live event is over, reflect on what went well and what didn't. What did you achieve and what did you miss? What did you learn and what can you do better next time? Gather feedback and data from your team, stakeholders, and audience, and use them to identify your strengths and areas for improvement. Celebrate your successes and acknowledge your mistakes. Live events are a great opportunity to grow and develop as a professional.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if you're struggling to meet deadlines in Live Events?

1

2

3

4

5

6

7

1 Assess your situation

2 Plan your actions

3 Communicate with your team

4 Delegate and outsource

5 Take care of yourself

6 Learn from your experience

7 Here’s what else to consider

Live Events

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What do you do if you're struggling to meet deadlines in Live Events?

1

2

3

4

5

6

7

1 Assess your situation

2 Plan your actions

3 Communicate with your team

4 Delegate and outsource

5 Take care of yourself

6 Learn from your experience

7 Here’s what else to consider

Live Events

Rate this article

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