You're facing unexpected changes in shooting schedules. How can you still meet client expectations?

Analisar o cronograma e fazer os ajustes necessários para o andamento das gravações dentro do que é possível diante dos problemas apresentados. Recalcular prazos e alinhar as expectativas com o cliente.

First, stop and take a breath. It's life and life always comes with changes. Look at your plan. Prioritize what MUST be done versus what can be skipped. Adjust your plan. Finally, and very importantly, communicate with your client of any changes to the deliverables or outcome. If there's no way to avoid letting the client down, let them know how you plan to make it up to them so they can still get the value they agreed to.

Having multiple creatives in your network is also important so you can have a backup in case some teams members can’t accommodate the change in schedule. This means having multiple videographers, photographers, gaffers, etc. on call and ready to go.

Ask client what their priority is by reiterating all goals discussed. Most clients understand they need to be flexible during a production and will work with you. Complete larger tasks first and keep the easy and quick shoots for the end. This way you put your client at ease and have the important footage you need. For those who are not adaptable and flexible, communication is key. Find a solution that works for both of you. It is the mark of a leader and shows experience when you can manage the unseen.

Transparent and timely communication with clients and team members is essential. As soon as you become aware of a schedule change, inform all relevant parties with a detailed update on the new plan. Clear communication helps manage expectations and reduces uncertainty. Utilize tools like email, messaging apps, or project management software to ensure everyone is on the same page.

I agree if you communicate clearly relationship is not at a loss it’s at a gain due to the human aspect of communication.

Clear communication is key when handling schedule changes. For example, in a recent project, we faced unexpected delays and promptly informed our clients. Regular updates and transparency about new constraints allowed us to manage expectations effectively. By discussing necessary alterations to the project scope early on, we found a mutually agreeable path forward. Good communication maintained trust and ensured everyone worked toward the same objectives.

Here are some essential steps for handling schedule changes effectively: - Clear Communication: Keep your clients informed with regular updates. Be transparent about what's possible within the new constraints. - Early Conversations: If significant alterations to the project scope or deadlines are needed, discuss them early to manage expectations. - Collaborative Approach: Work together to find a mutually agreeable path forward. Good communication helps maintain trust and ensures everyone is aligned with the same objectives.

It is a pain to schedule changes, but all you need to do is communicate clearly and adapt to the changes. Being able to communicate will help clients under the situation at hand.

When schedules shift, it's crucial to re-assess and prioritize tasks. Determine which elements of the shoot are most critical to the project's success and focus on those first. This might involve rescheduling non-essential scenes or reallocating resources to ensure the most important parts of the shoot are completed on time. Effective prioritization helps keep the project moving forward, even under pressure.

Priorizar a sequencia definida das tarefas e com isso facilitar a montagem do projeto, para até mesmo termos uma prévia de apresentação ao cliente.

In the face of a disrupted schedule, prioritizing tasks becomes crucial. For example, during a recent shoot, we identified the most critical scenes and tackled those first, focusing on shots requiring specific talent and securing vital shots before weather changes. By understanding the project's key components, we made strategic decisions to maximize our time and resources, ensuring the most important aspects of the video were completed to satisfaction.

When facing a disrupted schedule, prioritizing tasks is crucial. Here are the key steps to ensure the most important aspects of the production are completed: - Identify Critical Elements: Determine which parts of the production are most vital, such as scenes requiring specific talent or essential shots dependent on weather conditions. - Strategic Decision-Making: Focus on these critical elements first to maximize your available time and resources. - Efficient Resource Allocation: By understanding the project's key components, you can make informed decisions that ensure the most important aspects of the video are completed to satisfaction.

Si mon plan de travail vient à être modifié au dernier moment, je prends le temps de réfléchir, je ne fonce pas tête baissée. Parfois il vaut mieux accepter l'impossibilité quitte à bouger une journée de tournage ou à décaler des séquences, que de vouloir tourner coûte que coûte. Le pire pour moi est de devoir faire des "retake" à cause d'une mauvaise décision sur le plateau.

Modern technology can be a game-changer when dealing with schedule disruptions. Use scheduling software to reschedule shoots efficiently and collaboration tools to keep everyone informed. Virtual meetings can replace in-person briefings, and digital asset management systems can facilitate quick access to necessary files and resources. Technology can streamline processes and improve coordination, making it easier to adapt to changes.

Technology can be a saving grace when dealing with schedule changes. For instance, during a recent project, we used video conferencing tools to hold remote meetings and rehearsals, saving time and keeping everyone informed. Editing software also allowed us to work on different parts of the project simultaneously and make quick adjustments. Embracing technological solutions streamlined our workflow and provided alternative ways to capture and create content that met client expectations.

Technology can be immensely helpful when dealing with schedule changes. Here are some key ways to leverage technology effectively: - Video Conferencing Tools: Use these tools to hold remote meetings or rehearsals, saving time and ensuring everyone stays informed. - Editing Software: Utilize powerful editing software to work on different parts of the project simultaneously or make quick adjustments as needed. - Alternative Content Creation: Embrace technological solutions to streamline your workflow and provide alternative ways to capture and create content that meets client expectations.

Les nouvelles technologies peuvent effectivement nous sauver la mise ! Le fait de pouvoir monter en quasi direct nos séquences sur le plateau ou à distance via le blackmagic cloud (resolve) peut nous aider à prendre des décisions lourdes rapidement notamment sur des choix de raccord. Cette technique est utilisée depuis de nombreuses années outre atlantique avec des postes dédiées de monteur "plateau" qui décharge les caméras en direct et font des prévisualisations à chaud.

Gute Technik und auch geübter Umgang damit ist extrem wichtig wenn es Zeitplanänderungen gibt. So kann man Zeit sparen, aber man muss auch wissen wie man die Technik bedient und einsetzt.

Despite the pressure of unexpected changes, maintaining the quality of your work is non-negotiable. This involves meticulous planning and attention to detail, ensuring that even with a compressed timeline, the final product meets or exceeds client expectations. Use quality control checklists and involve key team members in reviewing the work to catch any potential issues early.

Para prevenir cualquier contingencia, regularmente le digo al cliente, desde un inicio que la entrega del trabajo concluido lo haré en una fecha, al menos 5 días más, de lo que realmente me llevaría entregarlo. Muchas veces los he sorprendido porque les entrego un material de calidad unos días antes de lo acordado

En cas de pépins, j'ai souvent tendance à prioriser la qualité à la quantité. Moins mais mieux. C'est l'assurance de faire rentrer tout son projet en boîte sans oublier l'essentiel. La post-production peut aussi aider dans certain cas mais il ne faut pas déplacer le problème. Plus de post-production c'est plus d'argent dépensée, plus de temps et sans un superviseur VFX sur le plateau c'est une prise de risque doubler à la prise de vue.

Reflect on the disruption and identify ways to improve resilience for future projects. Consider developing more robust contingency plans, investing in training for your team to handle sudden changes, and building stronger relationships with vendors and partners who can provide support when needed. Learning from each experience helps mitigate the impact of future schedule changes.

M'organiser vite et être prêt à se mettre au boulot dans le but de gagner beaucoup plus de temps, car mon espace de travail c'est mon territoire et j'y suis à l'aise.

It's also important to maintain a positive attitude and foster a collaborative team environment. Encourage your team to stay focused and solution-oriented, and recognize their efforts in overcoming challenges. Building a culture of resilience and innovation can help turn unexpected changes into opportunities for growth and improvement.