Como o financiamento efetivo do programa e a alocação de recursos podem aumentar o sucesso do seu projeto?

Its all about the Triple constraints when it comes Program management & Delivery. This has to always align with the Organizational goals as an outcome. While Program funding and Resource allocation are direct implications on RBS & WBS, its very important and taken that an effective Funding and Resource allocation is key to the success of Program & Organization strategy.

In every project, there are 3 interrelated variables: Budget, Time, & Quality. You can do something fast and cheap, but quality will suffer. You can do something great quality at low cost, but it might take a long time (i.e. “bootstrapping”). So having the funding & resources is going to drive your ability to deliver on timelines, and to deliver a quality project. As we move from relatively simple projects to complex programs, the same basic logic applies. Only now we also have to consider that programs may benefit from central resources, such as a project management office (PMO). We also have to consider complexities of shared resources. Ultimately, proper resourcing & funding centrally and in projects enables success.

Strategic Alignment:Align funding & resources with program goals and organizational strategy. Clear Priorities:Define & prioritize key deliverables. Flexible Budgeting:Try allowing flexibility in budgeting for evolving project needs. Risk Mitigation:Allocate resources to address potential risks proactively. Resource Competency:Right people, right skills, right tasks. Continuous Monitoring: monitor resources and adjust allocations. Cross-functional Collaboration:Encourage collaboration in teams to optimize resource utilization. Transparency:Maintain transparent communication about funding decisions and resource allocations. Performance Evaluation: Evaluate program success regularly, to refine future funding and resource strategies

Resource allocation is the process of identifying and assigning resources—including people, time, money, and equipment‚ to projects while considering a team's availability, skills, and interest. Usually, a resource manager, project manager, or team lead is in charge of allocating resources.

clear governance of programs is essential to ensuring complex programs, often made up of many projects with diverse timelines and budgets, can deliver consistent results. While a single project may have a sprint to the finish line that delivers for the project, as program managers, what we want to look for instability and clear governance that allows us to make decisions on where we can allocate heavy resources (such as intense periods project sprint) with where resources may be pulled away from other projects. When these decisions appear to be subjective or arbitrary, people and project suffer. This is why I having a clear, transparent governance structure is so critical to ensure in programmatic success in the long run.

Funding, resources allocation and governance are definitely key issues in any program implementation - in order to increase the success of these points one should also think about impact and user feedback. positive impact in the end user / customer is pivotal to ensure funding and guidance of the program in the long term.

Allocating the right resources to the right engagement at the right time boosts efficiency and cuts the risk of overruns. The combination of greater visibility across all resources and engagement financials helps to ensure projects remain profitable and on schedule.

Funding and resources are the lifeblood of any successful program. They ensure we stay aligned with organizational goals, perform optimally, and adapt swiftly. Proper allocation minimizes risks, boosts performance, and showcases our value. It's the key to seizing opportunities and navigating challenges effectively.

Once the project scope is defined clearly then you can move to the resource planning phase and thats when you’ll be able to estimate what resources will be needed including teams, Hardware or equipment, other materials and if there is any other requirements that you’re going to need to complete your project activities. Your organization might have some of these resources ready, while others will need to be purchased or rented. This will give a good high level of the cost estimation for the overall cost of the program.

Step 1: Build a Project Plan. Create a project plan first, defining the concept, objectives, and team for the project. Step 2: Identify Resource Requirements. Step 3: Discover Resources and Funding. Step 4: Allocate Resources and Funding Based on Plan.

It all comes down to scope and time. Once you have those elements, you must develop the budget to fulfill the project. The PM then must work with the sponsor and executives to provide a sustainable budget that supports the project or provide input on scope and time constraints that can be adjusted.

It is critical to have clear & transparent budget cycles, where leaders are transparently given information on what their budgets will be and what their senior leadership expects. Where I see a lot of young, innovative, organization, struggle is, there’s too much flex. Project leaders and people leaders alike. Don’t know what to expect, which can build a culture of intentionally over, budgeting to protect their own projects. As a result of these organizations, program management and executive leadership may not get a clear picture of spend— an actual may be very different from projected. It’s important to have a transparent culture, enabling project leaders to build realistic “most likely“ rather than “best case“ or “worst case“ budgets.

Managing program funding and resources demands constant vigilance. Balancing budgets, tracking expenditures, and adjusting allocations in real-time guarantees smooth operations. Communication with teams and stakeholders is key, to smoothing conflicts swiftly. Regular reporting ensures alignment with plans, enabling quick adaptations for optimum performance.

Define Your Project Scope Estimate What Project Resources Will Be Needed. Assess Your Current Resource Utilization & Resource Availability. Create a Resource Allocation Plan. Keep Track of Your Project Resources. Use Resource Allocation Reports.

The PMI PgMP certification complements theoretical frameworks on budget allocation by applying these to real-world issues. But the best program managers will also understand the theory that underpins the certification, including: ➡️ Cost-Benefit Analysis, developed by Jules Dupuit, which assesses the feasibility of investment in terms of costs vs benefits. ➡️ The Ramsey Rule, from Frank Ramsey, emphasizes optimal resource allocation across projects by considering marginal returns. ➡️ Game Theory, shaped by John von Neumann and Oskar Morgenstern, offers insights into strategic resource allocation in competitive environments. Understanding these concepts can make you a better program manager.

Clearly define project scope. Create detailed project plans. Identify all the resources you need for each step. Coordinate people and project schedules. Stay on top of timelines. Consider project and task dependencies. Track time. Review post-project reporting.

Challenges in Funding and Resources for Programs: Getting money and resources for programs is important, but it has its own challenges. Key points to consider: 1. There's often not enough money available, and programs compete for a share. 2. Uncertain availability and stability of resources create challenges in planning. 3. Changes in organizational goals can redirect funding and resources away from existing programs. 4. Relying too much on specific sources of financial support can become risky if funding sources change. 5. Effectively showcasing program's impact is crucial for continued funding and resource support. Addressing these challenges is essential for a sustainable program success.