Veja como você pode conduzir um projeto post-mortem na coordenação do projeto.

Scheduling the session soon after the project concludes ensures that key team members can actively participate and contribute their perspectives. It's essential to allocate enough time for a thorough discussion during the post-mortem session. Rushing through the process may result in overlooking important details or failing to delve into root causes effectively. Setting aside adequate time allows for a comprehensive review of the project's successes, challenges, and areas for improvement. Creating a safe and supportive environment is also paramount during post-mortem sessions. Team members should feel encouraged to share their thoughts, observations, and feedback openly, without fear of judgment or repercussions.

Before the meeting, it's essential to define what you aim to achieve. Are you primarily focusing on identifying areas for improvement, celebrating successes, or both? Communicating these objectives to your team beforehand allows everyone to come prepared and ensures that the discussion remains focused and productive. Team members can gather relevant data, reflect on their experiences, and provide valuable insights aligned with the stated goals. Setting specific objectives helps guide the conversation during the post-mortem, ensuring that you cover all critical aspects of the project and extract actionable insights.

Gathering all relevant project documentation, including schedules, budgets, communication logs, and deliverables, provides the necessary foundation for evaluating the project's performance. This comprehensive set of data enables you to pinpoint what worked well and what didn't throughout the project lifecycle. It allows you to identify successes, challenges, and areas for improvement with greater precision. Encouraging team members to bring their own data or observations to the table further enriches the analysis.

As the project coordinator, your role is to guide the conversation in a constructive direction that encourages participation and fosters collaboration among team members. One effective way to facilitate discussion is by asking open-ended questions that prompt thoughtful reflection and dialogue. Encourage everyone to contribute their perspectives, experiences, and observations, regardless of their role or seniority within the team. Active listening is also key to effective facilitation. Pay close attention to what your team members have to say, and demonstrate empathy and understanding towards their viewpoints. Ensure that all voices are heard and respected, creating a safe and inclusive environment for open communication.

After the discussion, it's crucial to identify the key takeaways and translate them into a concrete action plan for enhancing future projects. First, prioritize the most significant findings and areas for improvement that emerged from the post-mortem discussion. These may include process bottlenecks, communication challenges, resource allocation issues, or lessons learned from successful aspects of the project. Next, decide on specific steps or changes to implement based on these key takeaways. Assign responsibilities for implementing these changes to relevant team members and stakeholders, ensuring accountability for their execution. Set clear deadlines for each action item to keep the momentum going and ensure progress is made.

Following up on projects is crucial for ensuring progress and accountability. It helps keep everyone aligned with the project goals, identifies any potential issues early, and maintains momentum. Regular follow-ups enable clear communication, provide opportunities for feedback, and ensure that deadlines are met. This practice is essential for successful project management and achieving desired outcomes.