Exploring Meeting & Event Industry Trends from Cvent's PULSE Survey
Great Events
Jun 12
29 min 13 sec
Have you ever wondered how to cut costs without compromising the wow factor in events? That’s where leveraging local resources can be a game-changer.Our guest, Virgil Napier, Area Director for Kimpton Seafire Resort and Spa, explains how to utilize local resources for everything from coffee to fresh fish—all while making your events a total wow. Plus, Kelly McDonald, Senior Event Sourcing Consultant for Meetings and Events at Wells Fargo, shares her clever tactics for keeping those high-level meetings on-site to cut down on transportation costs. These aren't just budget hacks – they’re ways to enhance your attendees' experience without breaking the bank.And if you’re wondering about planner-supplier relationships – we hear you. Discussing mutual goals, creative solutions, and the art of transparency in planning, our experts highlight how these elements are pivotal for success.You won’t want to miss it.Here are a few key takeaways:Maximize local resources to enhance experiences on a budget: Virgil emphasizes the strategic use of local resources—such as local coffee, fresh fish, and lobsters—not only as a cost-saving measure but also to create memorable and unique experiences. This approach allows event planners to deliver high-quality events without escalating costs.Upfront negotiations and partnerships to offset inflation and service gaps: Kelly McDonald highlights the importance of negotiating upfront to manage cost increases effectively, especially in areas like food, beverages, and AV equipment.Adopt technology and innovation to streamline planning and enhance attendee experience: Kelly and Virgil share insights on how planners and hoteliers navigate the "test and learn" phase of technology adoption. They also discuss the importance of collaboration in successfully implementing these innovations.