Accounting & Payables Manager

Mission

Bulgari S.p.A., for its Finance & Administration Department within the CFO Function, based in Rome, is searching for an Accounting & Payables Manager.

The candidate, leading a consolidated team, will contribute to evolve the accounts payable team but also performs directly operating activities.

Main Responsibilities

• maintenance of accounts payable ledger and reconciliation of pertaining accounts
• ensures compliance of purchasing/AP process to company policies and external regulations while functioning with accuracy and timeliness.
• ensures that the accounts payable obligations are met efficiently.
• directly performs and supervise all tax-related activities pertaining to the Accounts Payable office (compliance with VAT regulations, Intrastat, witholding tax, electronic billing, “esterometro” declaration, digital archiving according to Italian law, …) .
• keeps track of the main contracts and expenditures and provides reports as and when requested by supervisors.
• will be in charge of data entry, validation, and processing of various types of invoices.
• will be in charge of monitoring timely formalization of proxies according to procedure and updating of powers in the procurement system.
• keeps track of the status of transactions taking place within the company and external vendors and contractors.
• analizes draft contracts and provides timely feedback
• formalizes 3-months cash forecast in cooperation with the head of payment office
• ensures timely update of vendors data base in compliance with internal policies (validation and completeness of supporting documents)
• ensures the achievement of AP department objectives (invoices backlog, reconciliation of accounts, …) and actively cooperate with the Payment office in order to ensure compliance with terms of payments
• cooperates with IT dept and/or other department in order to ensure updating of systems and correct functioning of processes in accordance with Italian law and regulations
• standardizes procedures to generate efficiency in-house and create internal templates to be used by the department.
• is active quick and accurate with internal/external communication regarding potential criticalities.

Technical Skills

• 8/10 years of Experience in accountant/payables environments within Corporate Offices/Consulting Companies
• Knowledge of SAP and Microsoft tools (excel power point, …)
• Strong understanding of International Financial Reporting Standards (IFRS) and Italian Tax regulations (VAT, …)
• Awareness of current Systems/technologies
• Economics, Engineering, or Business University Degree

Soft Skills

• Solid leadership skills and inclusive approach
• Teamwork
• Time management and prioritization of activities
• Self-motivated and pro-active achiever able to meet deadlines
• Communication
• Empathy and Relations
• Agile Mind-set