Assistant | Administration (Receptionist)

Are you passionate to make a difference where you live and work? At Arup, we do work that matters. We are proud to be a diverse community of designers, planners, engineers, advisors and experts from many disciplines. Join Arup, and you will find yourself in a place where imagination, technology and rigour meet to solve some of the planet’s most urgent challenges.

We care about you and want you to perform at your best. Here you will have access to a wide range of opportunities to become a better version of yourself. We also offer flexible work arrangements to support your lifestyle and wellbeing.

We welcome candidates from all backgrounds, and provide an equal and inclusive environment for you to thrive in. Join us to create a greener, better and more sustainable world!

Responsibilities

• Perform duties of a receptionist, including greeting visitors, answering / transferring calls and maintaining visitor registration system
• Responsible for maintaining telephone directory and seating plan
• Manage meeting rooms and equipment reservations
• Handle starter and leaver workflow
• Handle invoice payment
• Coordinate charity events
• Assist in preparing monthly reports
• Provide administrative support to the team as assigned
  
  
  

Qualifications & Experience Required

• Diploma or above
• Minimum 2 years of relevant experience
• Patient, attentive to details and with strong sense of responsibility
• Good analytical and customer service skills
• Proficiency in Microsoft Office applications
• Good command of spoken and written English and Chinese
  
  
  

We offer a competitive remuneration package commensurate with qualifications and experience to the right candidate including Global Profit Share scheme, additional fringe benefits of maternity/paternity leave and long-term career development opportunities.

Personal data provided by job applicants will be used strictly in accordance with the employer’s personal data policies, a copy of which is available on Arup’s Legal page.