¿Cómo trabajas mejor con tus compañeros administrativos y superiores?

Listening isn’t just your ears at work, it is hearing what someone says, being able to process the information being given and then being able to use that information to move ahead with your work. A suggestion for my Admins when being given instructions is after hearing what is expected is to let the person know that you get what they are putting down and ready to pick it up and run with it. A good way to do that is to say “so, what I hear you saying is that you need …” which allows them to make any corrections if needed so you both walk away on the same page!

Take the time to make one-on-one connections with people across the office. This includes coworkers in other departments and at various levels. Listening is a big part of communication and learning how to influence others. Whether you already know your stance on a discussion topic or not, take the time to listen. As much as possible, show others that you’re listening. Ask questions and give other people the time they need to form and express their opinions.

To develop your own boundary in the organization, you have to understand your role base on SOP. This boundary to protect you from unauthorized responsibility.

Yes, if you are dealing with human resources, the most powerful way to handle them is 'listening', and never say anything negative at an initial meeting or discussion.

Understanding your role is super important…it allows you to do your job correctly and efficiently. There’s always room for improvement - that’s where the being open to feedback comes in. But you must also do something with the feedback - improving, asking for help, whatever you see fit in making the next move to progress.

Even the most entry level admin role comes with access to information that is confidential. As you grow in this position up to a management role, the exposure to sensitive employee information will come too. Being mindful that someone’s private matters are just that, private. In a senior role you need to be able to be able to keep this to yourself but also let others know you are there if they want to talk. You will be amazed at the difference it makes when a supervisor says 4 words “I’m here for you”

You have to understand your role completely and have to make sure you adhere to the communication hierarchy for fulfilling your duties. Proper and Timely communication to the right peers are superiors makes your position more stable and respectable.

Trust is so important to any kind of working relationship. Listening to other people’s perspective is a huge part of this, and supporting others where you can. Once you start to acknowledge people and what they do, they will begin to do the same to you.

Building rapport and trust in the workplace is crucial for effective collaboration. Foster open communication, actively listen to colleagues, and express genuine interest in their perspectives. Consistently deliver on commitments to build a reputation for reliability. Be transparent, honest, and respectful in your interactions. By demonstrating competence, integrity, and a collaborative spirit, you'll establish a foundation of trust and rapport that enhances teamwork and overall productivity.

effective communication, proactive problem-solving, and maintaining a positive attitude. Keep them informed of your progress, seek feedback, and be open to suggestions. Additionally, understanding their priorities and adapting your work to align with organizational goals can enhance your professional relationships.

There are so many different ways of communicating with your peers these days, it can even seem a bit overwhelming; “which is the best way to communicate?!” The truth is, it’s probably different for every single person you talk to. Some may prefer face to face to feel a connection with a person, others may feel more confident just on the phone and some might like the security of having everything down in writing. Find out what works for you and your peers and use this as your tool for building up a good strong working relationship with them.

1. Always keep your reporting manager updated with your results/progress/output. Learn this one from politicians. They keep broadcasting their achievements regularly because they know they need our votes in the next elections. If we do not know what they did, how will we vote for them? And if they do not communicate with us, how will we know if they have done any good? 2. Use IM tools like Slack, Skype, etc. for IM - instant messaging. Not for official communication where a mail trail is required as evidence or record. However, to speed up work, a quick exchange of messages over IM apps is fine - if permitted by your organization. 3. If in doubt about a deliverable, clarify before proceeding so you do not waste time on the wrong trail.

I learned so much about communication by teaching deaf children. There is an entire language being spoken without a word being said. Body language. Eye contact. Listening even when it’s quiet. Reading the room. Feeling the energy. This isn’t taught in school, but should be. And it’s an art mastered by the best of the best in the Admin Pillar. 🦋

To collaborate efficiently, it is important to find out what tools your company already has in place for your team to utilize. Once you know the tools available, you can watch online learning tutorials or schedule a mentoring/collaborating session with a colleague who is experienced in using the software. By mastering these types of tools, you can improve project management, create to-do lists, plan strategically, host webinars and training sessions, and monitor deadlines. Not only that, but using these tools will also help you communicate better with your team, delegate tasks more effectively, and keep everyone updated on the status of your projects. This can lead to more productive conversations and better collaboration within your team.

The beauty about collaboration between Admins is they have superior executive function skills and heightened emotional intelligence so when they get together they have an abundance of efficiency. There is never a lack of organization or time management since they all excel in that area. 😊

There will always be something else to add to your to-do list, but it’s about prioritising and planning out your time wisely. There are so many different tools at your disposal now to help with organisation and planning, so use them! Nobody can remember absolutely everything without a little bit of help. I personally love lists; throughout the day, as I cross things off my list and it becomes a bit more cluttered, I will start fresh and rewrite the list, leaving out the tasks I have completed and adding any new ones in. This clears my mind and enables me to look at the list with a fresh set of eyes so I can prioritise each task correctly.

Time management is extremely important in any administrative role. There are so many factors that can make working on just one thing difficult, getting pulled in many directions or given multiple tasks at once. I love lists! I make a list just about every day and cross tasks off as I go along. I’m kinda old school so I go through many notebooks/notepads but I enjoy being able to physically make a list. It allows me to stay on track as well as prioritize.

EAT THAT FROG! Great book about doing the hardest or most frustrating task of the day first thing in the morning. Just get it done. 🐸

Communication is key. Communicate clearly and effectively with your peers and seniors in order to fully comprehend your responsibilities and what is expected of you. Always be on hand to assist others who may need your assistance and always be open to learning and growing. Always ask questions!

Embrace challenges as chances to learn and develop new skills. Attend workshops, pursue relevant certifications, and stay informed about industry trends. Seek constructive feedback, as it provides valuable insights for improvement. By maintaining a proactive approach to learning and self-improvement, you not only enhance your individual capabilities but also contribute positively to the overall success of your career.

As Administrative Assistant, you should have a positive attitude, love to connect with other, learn new things, welcome to feedback, idea or criticism.

- Building effective relationships with administrative peers and superiors entails functional cooperation and mutual respect. Communication must be precise and concise to acknowledge how vital their expertise is. - I would rather settle for open information sharing, setting exact expectations and valuing their contributions. These will pave the way for a concerted environment with administrative peers. - With superiors, I will proactively seek feedback, exhibiting a commitment to growth and applying their suggestions to improve all processes. With the above-in-place approach; more admiration and a readiness to learn will result in better workflows and then an increased output will nourish professional relationships.