The Data Standards program provides guidance on data standards revisions for Human Resources, Payroll and Training data that occur throughout the year to reflect changes in human resource programs. The changes are managed and maintained in a Meta Data Repository (MDR) system. The MDR allow changes to be quickly and efficiently communicated to all interested parties. Notification of these changes is communicated through Listserv (an email notification system). Subscribing to listserv will ensure that you receive the most recent changes.
The objectives of the Data Standards program is to provide standardized definitions and characteristics for Federal civilian employment data elements across a wide range of customers to facilitate the collection, processing, use, and dissemination of such data. Data Standards can be searched by accessing the Data Standards search page.
The Office of Personnel Management's authority to prescribe Federal civilian human resources data standards is based on:
Format | Meaning |
---|---|
TEXT_F(n) | Text field with fixed length of n characters. This format can consist of letters only, a combination of letters and numbers, and/or any special character EXCEPT the vertical line (pipe character "|"). A list of the valid codes along with their name/explanation is found at the end of the data standard. |
TEXT_V(n) | Text field with variable length up to n characters. This format can consist of letters only, a combination of letters and numbers, and/or any special character EXCEPT the vertical line (pipe character "|"). A list of the valid codes along with their name/explanation is found at the end of the data standard. |
NUMBER_F(n) | Numeric field with fixed length of n digits with no decimal. |
NUMBER_V(n) | Numeric field with variable length up to n digits with no decimal. |
DECIMAL(n,m) | Numeric field with variable length up to n digits with up to m digits to the right of the decimal. |
Date | A date consisting of a 4 character year, followed by a 2 character numeric month (01-12), and a 2 character numeric day (01-31), separated by dashes (e.g. 2004-12-31). |