The distribution formula for the institutional refund to the Federal Student Financial Aid program will be calculated according to federal regulations. Any refund due will be issued within 45 days after the date that the university was first notified of the withdrawal. Examples of university refund policies are available upon request in Student Academic & Financial Services.

If an undergraduate student terminates

• prior to the start of the term, the university will credit 100% of the term charges. If eligible, all institutional aid/scholarships for that term will also be returned. 
• during the first and second week of the term, the university will credit 90% of the term charges. The New Student Fee, Student Health Insurance and the International Student Services Fee (if applicable) are non-refundable. If eligible, all institutional aid/scholarships for that term will be adjusted to 10%.
• during the third or fourth week of the term, the university will credit 50% of the term charges. The New Student Fee, Student Health Insurance and the International Student Services Fee (if applicable) are non-refundable. If eligible, all institutional aid/scholarships for that term will be adjusted to 50%.
• during the fifth or sixth week of the term, the university will credit 25% of the term charges. The New Student Fee, Student Health Insurance and the International Student Services Fee (if applicable) are non-refundable. If eligible, all institutional aid/scholarships for that term will be adjusted to 75%.

After the sixth week of the term, students will be responsible for 100% of the term charges and will receive 100% of that term’s eligible institutional aid and scholarships.

If a graduate student terminates

• prior to the start of the term and during the first week, the university will credit 100% of the term charges. If eligible, all institutional aid/scholarships for that term will also be returned. 
• during the second week of the term, the university will credit 90% of the term charges. If eligible, all institutional aid/scholarships for that term will be adjusted to 10%.
• during the third or fourth week of the term, the university will credit 50% of the term charges. If eligible, all institutional aid/scholarships for that term will be adjusted to 50%.
• during the fifth or sixth week of the term, the university will credit 25% of the term charges. If eligible, all institutional aid/scholarships for that term will be adjusted to 75%.

After the sixth week of the term, students will be responsible for 100% of the term charges and will receive 100% of that term’s eligible institutional aid and scholarships.

University Enrollment Dispute

If a student leaves the university due to extenuating circumstances without officially withdrawing, they may submit a university enrollment dispute  within 30 days after the end of the term in dispute. No withdrawal disputes will be considered after that time. The student must present supporting documentation that demonstrates serious and compelling reasons justifying the withdrawal, and extenuating circumstances justifying its retroactive nature. No adjustments to tuition and fees or financial aid will be made until the dispute is researched and either approved or denied. Decisions will be made within 10 business days and the student will receive notification via an email sent to the email address they provided on the dispute form.

Withdrawal Policy for Study Abroad Programs 

Students are held financially responsible for their Commitment Status to the Study Abroad program on the date listed below for the term in which the Study Abroad program starts. Any withdrawal from the university or Study Abroad after that date will result in Study Abroad late withdrawal penalties posted to the Johnson & Wales student's account.

Dates on which Commitment Status Carries Financial Responsibility:

• June 1 for programs starting in fall term
• October 1 for programs starting in winter term
• December 15 for programs starting in spring term
• March 15 for programs starting in summer term

If a student withdraws prior to the date listed above, there are no financial penalties.

If a student withdraws after the date listed above, the student will be charged for a portion of the program cost. The amount that will be charged is based on the date of withdrawal as well as the program start date. Please refer to the Withdrawal/Fee Chart below for exact amounts: